The Mail application attempts to send mail through the Simple Mail Transfer Protocol server it thinks is the default outgoing email server. However, you can specify a preferred outgoing mail server for each account you add to the Mail application in Mac OS X and macOS.
Pre-Flight Check. These instructions are intended specifically for setting up a new email account in Microsoft Outlook 2016 for Mac OS X 10.11.3. If you have not already created an email address on your server, visit our. If you need to configure your email address in Outlook 2016 for Microsoft Windows, see. For other mail clients, check out our tutorial on.
Step #1: Add or Edit the Email Account. To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel.
Note: You cannot edit an existing email account to directly change its connection method. To change an account from POP to IMAP or vice versa, simply add a new account for the email address as described below and select the desired connection type. Outlook 2016 will allow you to have multiple accounts for the same email address, so an account for [email protected] using IMAP can coexist with an account for [email protected] using POP. To prevent data loss, do not delete the existing account before adding a new one. Step #2: Configuring a New Email Account On the account information panel, enter the information as follows. At first, you will only see the E-mail address and Password fields. Once you enter your email address, Outlook 2016 will recognize that you’re not attempting to connect to a web service such as iCloud, Google, or Yahoo, and will automatically expand the window to reveal all the fields shown in the image above.
E-mail address: requires your complete email address, such as [email protected]. Password: is the password associated with the email account.
User Name: is your full email address. It should exactly match what you entered into the E-mail address field above. Type: you may select IMAP or POP. IMAP is recommended for its ability to sync messages between multiple devices (to learn more about the difference between the protocols, see ).
Note: A self-signed certificate uses the same level of encryption as a third-party verified certificate; the difference is that it is you who are verifying your server’s identity and not a third party who is paid for the service. However, if you would prefer to use a third-party verified SSL certificate to cover core services (cPanel/WHM, POP3, IMAP, SMTP and FTP) on your server, you can find instructions for ordering and installing an SSL certificate at, and you’ll find a guide to installing your certificate on email and other core server services at. Should you find that you need any assistance, please feel free to contact a technician who can assist with obtaining and installing an SSL from the vendor of your choice. Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default.
Step #4: Editing an Existing Email Account To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel. Click on the name of the account in the left pane, and make the desired changes:. User Name: is your full email address. It should exactly match the value of the E-mail address field above. Password: is the password associated with the email account. Incoming server:.
When using standard (non-SSL) settings, use mail.yourdomainname.com. When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com).
The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate incoming mail server value (POP3 should be 110 for non-SSL connections and 995 when using SSL; IMAP should be 143 for non-SSL connections and 943 when using SSL.). Check the box next to Use SSL to connect (recommended) for a secure connection. Outgoing server:.
When using standard (non-SSL) settings, use mail.yourdomainname.com. When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com).
The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate outgoing mail server value (25 for non-SSL connections and 465 when using SSL; Unlike many other mail clients, Outlook 2016 does not require you to use port 587 on Mac OS X). Check the box next to Use SSL to connect (recommended) for a secure connection.
The More Options button will allow you to configure authentication for the outgoing (SMTP) mail server:. Authentication: Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type. User Name: This field can only be filled in if you use the User Name and Password authentication type. If enabled, it must be the full email address.
Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password. Bonus: Select IMAP Folders to Sync By default, Outlook 2016 for Mac OS X will sync all IMAP folders. To specify which ones you want to sync, pull down under the Tools menu and select IMAP Folders to bring up the Folder Browser. In the Folder Browser, you will see a list of your accounts in the left pane.
In the first pane, click on the IMAP account’s name. In the second pane, click on INBOX (or the desired custom folder, if listed). In the third pane, click on the folder to which you want to subscribe or unsubscribe. Folders to which you already are subscribed will be displayed in bold type, while folders to which you are not currently subscribed will be displayed in a light-face font.
Note that on some versions of Mac OS X, the distinction can be almost imperceptible. Clicking on the name of a folder to which you are subscribed will allow you to click the red ( – ) Unsubscribe button in the top-left menu, and clicking on the name of a folder to which you are not subscribed will allow you to click on the green ( + ) Subscribe button in the top-left menu. You can not unsubscribe to default account folders, such as Drafts, Junk, Sent, and Trash.
February 12, 2013 Outlook.com is designed by Microsoft as an alternative to Google Gmail. And – just like Gmail – you can configure your favorite email client to send & receive emails through your outlook.com email account. To do so, you need to know the Outlook.com mail server settings. Basically, you can add your outlook.com account to any email client that supports POP3 or IMAP, like Microsoft Outlook Professional, Windows Mail, Android or iOS mail apps, etc. Depending on your email client application, you can add & configure your outlook.com email account as a POP3 account or as an ActiveSync / Exchange service. Later edit : Microsoft added support for the Outlook.com IMAP email protocol, from 12th of September 2013. We will explain below how to add your outlook.com email account to Outlook 2013 – the mail server settings are the same for all email client applications, as long as they support the related email protocol (for example, ActiveSync is supported mainly by Microsoft products like Outlook 2013).
Outlook.com POP Mail Server Settings When you add the outlook.com account to Outlook 2013, on the first screen make sure you select “Manual setup or additional server types”. On the next screen, choose “POP or IMAP” and enter the following Outlook.com mail server settings in the Server Information fields: Account type: POP3 Incoming mail server: pop3.live.com Outgoing mail server (SMTP): smtp.live.com Logon Information: User Name: your @outlook.com email address Password: your @outlook.com password Then click on the “ More Settings” button: Outgoing Server tab: mark the box “My outgoing server (SMTP) requires authentication” and select “use same settings as my incoming mail server”. Advanced tab – Server Port Numbers: Incoming server (POP3): port 995 – you must also mark the box “this server requires an encrypted connection (SSL)” Outgoing server (SMTP): port 587 – you must also choose “TLS” for the option “Use the following types of encrypted connection”. You can use the same Outlook.com POP server settings for any other email app, including iOS or Android Email apps.
Outlook.com IMAP Mail Server Settings You have to follow exactly the same procedure as above, except that you need to select IMAP as your email account type (and not POP). Account type: IMAP Incoming mail server: imap-mail.outlook.com Outgoing mail server (SMTP): smtp-mail.outlook.com Logon Information: User Name: your @outlook.com email address Password: your @outlook.com password Then click on the “ More Settings” button: Outgoing Server tab: mark the box “My outgoing server (SMTP) requires authentication” and select “use same settings as my incoming mail server”. Advanced tab – Server Port Numbers: Incoming server (POP3): port 993 – you must also mark the box “this server requires an encrypted connection (SSL)” Outgoing server (SMTP): port 587 – you must also choose “TLS” for the option “Use the following types of encrypted connection”. You can use the same Outlook.com IMAP server settings for any other email app, including iOS or Android Email apps.
Outlook.com Active Sync Settings ActiveSync lets you send, receive & synchronize not just your emails, but also your calendar, contacts or tasks. When you add the outlook.com account to Outlook 2013, on the first screen make sure you select “Manual setup or additional server types”. On the next screen, choose “Outlook.com or Exchange ActiveSync compatible service” and enter the following Active Sync server settings: Mail Server: s.outlook.com (if it doesn’t work, also try m.hotmail.com) Also, mark the box to use TSL/SSL for the server connection. User Name: your full @outlook.com email address Password: your @outlook.com password Overview: Outlook.com Server Settings The Outlook.com mail server settings are valid for every email client application that supports the POP3, IMAP or Active Sync protocols, no matter the platform (Windows, Mac, iOS, Android, etc).
One bit I did not see in the thread was about the next step to enable ActiveSync. Two way authentication has to be enabled. With the authenticator app on an MS phone. Download the app from the store onto the phone. Login into your MS master account from the browser. Make sure the MS mobile is associated with the account.
Enable two way authentication. Swap keys between the phone authenticator application and the browser. Generate application passwords from the browser and update the phones MS account and outlook account. A password will also have to be generated for each device that sync’s to the account. What if your email address is @live.com and not Outlook.com? What are the imap settings for an @live.com email address? I tried with imap-mail.outlook.com and all the other settings but I get an error on the inbox saying to re download the folder list.
I do so but still receive an error “Could not select ‘inbox’ on IMAP server. Try uploading the folder list and try again. So I was hoping someone knows the @live.com server imap addresses, Ports and Security settings Thank you in advance for your help.